Job Highlights

The Assistant to the Music Director and Office Administrator role stands out for its competitive annual salary range of $65,000 to $81,200 and full-time status. Bilingualism is essential, with tasks spanning both official languages. Internal candidates with strong administrative backgrounds and a passion for the arts will find this position both challenging and rewarding.

This role involves managing the schedule, travel, and communications of the Music Director, handling confidential information, and participating in office management activities. The position reports to the Manager of Artistic Operations and occasionally demands flexibility for evenings or weekends.

With a 35-hour work week, opportunities for professional growth are encouraged. Applicants must be proficient with Microsoft Office and be ready to adapt to new software. A post-secondary degree in music or related area—or equivalent experience—and at least three years in a similar role are key requirements.

Day-to-Day Responsibilities

The primary responsibilities focus on supporting the Music Director, including calendar management, correspondence, and travel logistics. The Assistant also supports the Managing Director’s administrative needs, from meetings to event planning.

Liaising with various teams, such as People and Culture or Communications, is part of the daily routine. Regular tasks include organizing team meetings, preparing agendas, and handling expense reports.

This role acts as a knowledge hub for the orchestral admin team, keeping everyone aligned. Coordination with the Artistic Coordinator for concert logistics and guest hosting is expected as well.

In short, each day balances administrative support, problem-solving, and collaborative planning to ensure the Music Director and Orchestra function smoothly.

Pros of the Role

One notable advantage is the competitive compensation paired with a clear structure for advancement. The role also offers the satisfaction of working alongside a passionate and diverse team within a highly respected Canadian arts institution.

The workplace culture is inclusive with a strong commitment to equity, diversity, and accessibility. Employees are actively encouraged to enrich the workplace with their unique perspectives.

Cons of the Role

The need for strict bilingual proficiency and an irregular work schedule with occasional evenings or weekends could deter some applicants. Expect a fast-paced environment requiring multitasking and good time management skills.

The internal-only nature of this posting limits applicants, so external candidates may need to seek other opportunities.

Final Verdict

Overall, this opening is a great fit for detail-oriented individuals looking for meaningful administrative work in the arts sector. If you are comfortable with a dynamic environment and bilingual communication, this could be your next career step. The compensation, benefits, and positive workplace culture make it a highly recommended opportunity.