If you’re searching for a role where you can make an impact supporting senior leaders, the Executive Assistant, Executive Offices role stands out. This is a full-time, permanent opportunity with a hybrid work arrangement, offering a professional and supportive environment along with a compelling benefits package and bonus program. Candidates will need a diploma in Office Administration and between six to nine years of experience in similar roles. The organization values respect, innovation, and collaboration in the workplace, emphasizing equity, diversity, and inclusion. Background and reference checks are required as a standard part of the hiring process.

Main Responsibilities

The Executive Assistant will manage complex schedules and appointments for the CEO and President while handling event logistics and detailed meeting administration. You’ll track and manage both leaders’ expenses, support financial reporting after key meetings, and facilitate all travel requirements efficiently. Email and correspondence management are crucial to support timely executive responses, while routine financial tracking ensures the office’s budget remains on point. The role also includes committee support and coordination, keeping high-level projects running smoothly and ensuring clear communication between all stakeholders involved.

Pros of the Position

One major advantage is the work-life flexibility: the permanent hybrid work arrangement lets you collaborate in person and remotely. You’ll join an organization committed to ongoing learning, offering paid professional development so you can grow your skills over time. The rewards package, pension, and extensive benefits create a truly supportive employer, recognized as one of the region’s top employers for six years running. Additionally, the OMA prioritizes an equitable, diverse workplace, which translates into a welcoming team culture and opportunities for everyone. Lastly, your work will impact the broader health-care system, supporting physician leaders in making a difference for Ontario’s patients.

Cons to Consider

This role expects candidates to have substantial prior experience, especially working with executives—entry-level applicants are unlikely to be considered. Additionally, despite the hybrid arrangement, you must commit to a minimum number of in-office days, which may not suit those seeking fully remote work. Strict organizational processes also mean thorough background and reference checks as a prerequisite to employment, so be prepared for a detailed screening process.

Verdict

The Executive Assistant, Executive Offices opening will appeal to professionals aiming for meaningful administrative leadership in a values-driven organization. If you meet the requirements and enjoy a dynamic, mission-driven setting, this role provides security, growth, and a sense of contribution. Not for beginners, but a solid career step for those with the right experience.