Joining the Ontario Medical Association (OMA) as an Executive Assistant is an attractive opportunity if you have a passion for making a difference. This full-time hybrid position is perfect for professionals looking to provide high-level administrative support alongside opportunities for personal and professional growth. The OMA values innovation, respect, and collaboration within a diverse and inclusive work culture. Competitive total rewards, a robust benefits package, and a bonus program are among its key highlights.

Key Responsibilities in the Role

The Executive Assistant is responsible for supporting the CEO and President by managing their dynamic schedules, arranging appointments, and coordinating meetings. This includes handling both incoming and outgoing communications, maintaining precise records, and organizing events. Managing travel, hotel, and transportation arrangements also falls under this role, along with submitting expense reports and ensuring timely responses to correspondence. In addition, the assistant helps manage the Executive Office budget, prepares purchase orders, files invoices, and liaises with finance teams. Administrative support extends to committees and task forces under the Executive Office’s direction, ensuring smooth operation and documentation.

Why Choose This Role?

One of the major perks is the inclusive, respectful, and bold workplace culture promoted by the OMA. Employees enjoy a flexible hybrid work environment as well as a strategic spot within a highly regarded healthcare organization. Paid professional development and continuous learning keep career growth on track, while a competitive compensation and pension package ensures financial security. The organization’s recognition as a Greater Toronto’s Top Employer for multiple years is further testament to its supportive and dynamic work environment. The OMA also actively upholds values of equity, diversity, and inclusion, creating a welcoming space for all.

A Couple of Cons to Consider

As with many high-level support positions, the workload for the Executive Assistant is significant and requires juggling multiple priorities daily. The nature of the hybrid role means on-site days are required, which could be seen as less flexible than fully remote opportunities for some candidates. There’s also the need for background and reference checks as a condition of employment, adding a few extra steps to the hiring process. Finally, 6-9 years of previous experience and relevant diplomas are prerequisites, making this role best suited for experienced administrative professionals.

Final Verdict

The Executive Assistant position at OMA offers an excellent career move for seasoned administrative professionals eager to support top executives, shape healthcare, and grow in a respected organization. The combination of professional development, career stability, and a values-driven workplace makes it highly recommended for qualified candidates.