Position Overview and Salary

This opportunity for Assistant to the Music Director and Office Administrator is available exclusively for internal candidates. The full-time position offers a competitive annual salary ranging from $65,000 to $81,200. The role requires bilingual proficiency and a commitment to administrative excellence, making it attractive for professionals ready to advance their career in arts administration.

The job demands 35 hours per week during regular business hours, with occasional evenings and weekends to accommodate the orchestra’s needs. The successful candidate will work closely with senior staff and play a vital part in the artistic planning team. This role promises exposure to high-level meetings and decision-making processes that shape the artistic direction.

Applicants must have a post-secondary degree in Music or a related field, or equivalent experience. At least three years of office administration experience is required. Strong communication and organizational skills are essential, as is fluency in both English and French.

As a full-time continuing position, this job provides job stability and an engaging work environment. Administration professionals will thrive in this role which values logistical expertise and a commitment to the performing arts.

Day-to-Day Responsibilities

The Assistant to the Music Director oversees scheduling, communications, and travel for the Music Director. They act as the organizational hub, ensuring events and activities run smoothly. Day-to-day tasks also include handling confidential correspondence and interfacing with stakeholders, both inside and outside the organization.

Other key duties involve supporting the Managing Director by organizing meetings, arranging travel, preparing expense reports, and assisting with event planning. The Office Administrator will manage office supplies, respond to inquiries, and organize team meetings. Administrative support for fundraising initiatives and artist hosting is also required.

This position requires adaptability, initiative, and the ability to work seamlessly within a busy, professional team. Technological skills are valued, including proficiency with Microsoft Office and database management. Bilingual communications are often required, as the environment is highly collaborative and fast-paced.

The role includes opportunities to coordinate with marketing, communications, and people and culture departments. Candidates must sometimes accommodate irregular schedules, contributing to evening and weekend events as needed.

Pros: Career Development and Inclusive Environment

One of the chief advantages of this role is the potential for professional growth within a major arts institution. Working in close proximity to senior leaders offers meaningful learning opportunities and a rich professional network.

The organization is strongly committed to equity, diversity, inclusion, and anti-racism. Candidates from a wide array of backgrounds are encouraged to apply, making the workplace dynamic and supportive. The National Arts Centre values the well-being and success potential of its employees.

Cons: Limited to Internal Candidates and Schedule Demands

On the downside, this position is open only to internal candidates. If you are seeking entry to the organization, this may be limiting. It also requires adaptability, as some evening or weekend work is necessary. Balancing multiple priorities in a fast-paced office can be challenging.

The bilingual requirement may limit eligibility for some, so candidates must ensure they are comfortable working in both official languages. Occasional irregular hours should be expected.

Our Verdict

For those currently involved with the organization, the Assistant to the Music Director and Office Administrator position offers excellent compensation, long-term stability, and significant room for growth in a respected arts institution.

While the internal-only policy restricts general access, this role stands out for its commitment to diversity, skill development, and collaborative culture. It is an outstanding fit for experienced administrators ready for a pivotal, hands-on position in the arts.